Accounts Payable Specialist

We currently have an exciting career opportunity available to join the HKNC team as an Accounts Payable Specialist. 

SUMMARY

The Accounts Payable Specialist is responsible for a variety of general accounting support tasks and performaccounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions. This includes processing and monitoring payments and expenditures providing these services in an effective and efficient manner will ensure that finances are accurate and up to date, and that vendors and suppliers are paid within established time limits.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Perform the day to day processing of accounts payable transactions to ensure that finances are maintained in an effective, up to date and accurate manner, main activities:

o Receive and verify invoices and requisitions for goods and services

o Verify that transactions comply with financial policies and procedures

o Prepare batches of invoices for data entry

o Data enter invoices for payment

o Process backup reports after data entry

o Manage the weekly checks run

o Prepare vendor checks for mailing

o Prepare manual checks as and when required

o Maintain check register

o Maintain listing of accounts payable

o Maintain the general ledger

o Maintain proper back up files for research and reference 

o Monitor accounts to ensure that payments are up to date 

o Maintain updated vendor files and file numbers

o Receive monthly credit card statements, verify coding and obtain signatures

Bookkeeping responsibilities include the following:

o Maintain lease/rent schedules 

o Manage claims fund account and prepare monthly related journal entry.

o Responsible for reconciling bank statement for claims fund Account.

o Maintain control cards for client personal funds

o Maintain bank balances on a regular basis

o Prepare monthly employee union dues, benefits, and garnishment.

o Review employee reimbursement reports and prepare for payroll.

o Responsible for the 1199 audit.

o Prepare Annual 1099s 

o Assist with the annual Financial Audit.

o Prepare monthly closing entries including but not limited to: banking Journal entries, employee reimbursement entries, and accruals.

Perform related duties, as directed by the Director of Accounting.

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION and/or EXPERIENCE

 

Associate’s Degree in Accounting required; Bachelor's Degree in Accounting preferred. Minimum 2-year experience of Accounts Payable, experience with payroll a plus. 

 

Knowledge of MS-Office software required (Word, Outlook); must be proficient in Excel (high level proficiency required), Ability to multi-task and work under tight deadlines. Experience with automated accounting systems strongly preferred, Ability to handle confidential information in a discreet and professional manner. Must have excellent communication and organizational skills, an ability to be an effective team member and display initiative.

Please Send Resume and Cover Letter to: hkncrecruitment@hknc.org